If you want to require an option to be selected from the dropdown list, uncheck the Ignore blank box. Tom's Tips For Excel: Use Data Validation instead of comment for selected cell: If you want a popup message to display when the cell containing the dropdown list is selected, click the Input Message tab.
Add a drop-down list to a cell
Check the Show input message when the cell is selected box and fill out the Title and Input message boxes. You can also use the Error Alert tab to add a message that displays when invalid input is entered in the dropdown list e. Check the Show Error alert after invalid data is entered box.
Select a Style and fill out the Title and Error message boxes. When you select a cell Excel Quick Tips: Use these strategies to quickly flip rows, turn columns into rows, flip rows, and save a lot of manual labor.
How to Create a Dropdown List in Excel
Read More containing a dropdown list, the down arrow for selecting an option displays to the right of the cell. The down arrow button only displays when the cell is selected. If you need to edit or delete a named range, you must use the Name Manager. To change the cell range for a name on the Name Manager dialog box, select the Name in the list and then click the cell range button at the bottom of the dialog box. Then, select the cell range and click the cell range button again on the compact version of the Name Manager dialog box, the same way we described in the section above.
Next, click the green checkmark to save the new cell range for the selected Name. You can also change a Name by selecting it in the list, clicking Edit , editing the name on the Edit Name dialog box, and clicking OK. You can also change the cell range on the Edit Name dialog box. To delete a name, select the Name in the list and click Delete.
A dependent dropdown list is one in which the options change based on the selection in another dropdown list. For example, when we select Pizza in the dropdown list we created in the How to Create a Dropdown List section above, a second dependent dropdown list contains the different kinds of pizza. If you select Chinese , the options in the second dependent dropdown list contain different types of Chinese dishes.
Just learned how to create a dependent dropdown list in excel, e. It's a life-changer. Enter a list for each of the options in your main dropdown list. Select one of the other lists, enter a name for that list in the Name Box and press Enter. Repeat for each list. The names of the other lists must match the options in the main dropdown list.
For example, one of our other three lists contains types of cookies and is named Cookies , as shown below. The other two lists in the red box on the image below are named Pizza and Chinese. Before creating the dependent dropdown list, you must select an item in the main dropdown list. Then, select the cell where you want to add the dependent dropdown list. Select List in the Allow dropdown list. Keep the dollar signs in the cell reference. That indicates an absolute reference to the cell that will not change even if you copy or move the formula that references that cell.
As a result, the second dropdown list contains the Chinese items. This copies the dropdown list and the formatting. Then, go to the Home tab and click Paste in the Clipboard section. Data Validation is used to define restrictions on what data can or should be entered into a cell.
- How to create drop-down lists in Excel on Mac.
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- Add a drop-down list to a column or row;
Manually entering the source data for the Excel drop down list is probably the least desirable method. A better way is to put the list in a range , then refer to the range. The same list data was put into the range J1: J6, then I changed the source reference to these cells. This is a better method than manually entering the values, but older versions of Excel require the list to be on the same worksheet. One way around this, and a better solution, is to give the List range a Name.
You can give the List range a Name then use it for the Source. For example, I selected the range J1: Instead of changing every cell that references this Data Validation list, we just change the reference to the Named Range. But if the list will grow over time, changing the reference should be done automatically with a dynamic Named Range formula. This Named Range formula is dynamic, which means the source list will expand when names are added to the list. If the list contains more than 8 values the drop-down list will have a scroll bar.
Hi Sir, Data validation description is very good. Now I am learning how to make it as dynamically Using offset function along with countA.
The instructions to set up a drop down menu on excel were clear, easy to follow and helpful. The full window will reappear. Click OK. Your drop-down menu is now updated. Method 3. Use this method if your drop-down list is not based on a range of cells, but instead a comma-separated list entered directly into the Data Validation window. Click the first cell in the list. This is the cell with the downward-pointing arrow. Click Data Validation. Be sure to separate each item with a comma ,.
Add or remove items from a drop-down list
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