If you wish to save storage space on a Mac, you can turn on the Optimize Mac Storage option to have some files automatically offloaded from that Mac, even though they will still be represented by an icon and can be reloaded by simply attempting to access the file.
Everything you need to know about iCloud Drive on OS X
You can choose to share with specific people, or anyone with the link. You can choose to allow others to just view, or also edit the file. This could be a good way to collaborate, or just to distribute a file to many people. If you have projects that you would like to only be stored locally, you can create your own folders in your Home folder for these projects.
It is a good idea to create one Local Documents folder and arrange those files in there. This can come in handy for those that use large files where uploading to iCloud for those files is an issue. But even after you have emptied the Trash, you can still recover files by using a function on the iCloud.
But by using the Request Desktop Site button, you can access your iCloud. This makes these folders available to all of your Macs and iOS devices. It syncs them effortlessly, so you essentially have the same Desktop and Documents folders on all of your Macs. A copy will remain in the trash of the Mac you are using.
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But even if you empty the trash there is a way to recover the files using iCloud. Even files for apps such as Preview which has no equivalent in iOS can be accessed.
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The iCloud Drive app acts as a simple viewer for images and PDFs, and can show previews of other document types. You can then share those documents with other apps on your iPhone or iPad.
This makes your entire Photos library available on all of your Apple devices including Macs, iPads and iPhones. You can add, edit or delete photos on any device and see the changes on all of them. You can choose to store original photo files on a device, or have the device only use optimized versions of the photos.
You can also view your Photo Library on iCloud. You can add anyone with an iCloud account to the calendar and they can view, edit and add events. This makes it easy for a family to stay organized. You get notifications when someone changes the calendar.
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You can create many of these calendars for different subjects or different groups of people to share. If someone does not have a Mac or iOS device, it may be easier to use a Google calendar instead, which can still be accessed in the same Calendar apps on Apple devices. Get it on Google Play.
Restart your Mac, and all iOS devices that are linked to your iCloud account.
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How to access iCloud files from your Mac | Macworld
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